Invoice automation saving 260 hours and £8k every year.
D2 Real Estate’s team was spending nearly five hours every week extracting, manually sorting, naming and filing supplier invoices. Blue Llama automated the entire process within their existing Microsoft 365 environment. Each invoice now takes under 10 seconds to process returning over 260 hours to the business every year.
The Challenge
D2’s shared inbox received 250 supplier invoices every week, mixed in with hundreds of other emails. Each one had to be identified, downloaded, renamed and filed to the right property manager by hand. As the portfolio grew, so did the risk of misfiling and delays.
The Solution
Blue Llama automated the end-to-end process using Power Automate and Azure AI, running entirely within D2’s existing Microsoft environment with no new systems required.
- Inbox checked manually to identify invoices
- Attachments downloaded and assessed individually
- Files renamed and moved to the correct folder by hand
- Inbox monitored continuously and invoices detected automatically
- AI downloads invoices and extracts required details
- Named and filed within seconds of being received
The Results
Over 250 hours returned to the team annually.
D2 is now extending the automation to post invoices directly into their accounting software. The next step in an ongoing programme of AI-powered improvement.
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