What this looks like when it is done
Invoices that used to be sorted and filed by hand now take seconds. It’s saved us hundreds of hours a year, and we’re already looking at where to automate next.”
Chris Daniels, Director, D2 Real Estate
Should you automate this process, and what would it save?
AI Process Automation
Should I automate this process, and what will it save?
Pick one process from your business. In two minutes you will know whether it is a good candidate for automation, roughly how much staff time automating it would save per year and, if you know the build cost, how quickly it would pay back. We email you the result on one page to take to your board.
1
Is this process RIPE for automation?
RIPE is the four-test filter we use to spot the processes worth automating.
R
Repetitive
It happens often and in volume. Once a quarter is not worth automating, however painful it is.
I
Irritating
It is dull, nobody enjoys doing it, and it tends to get left until it becomes urgent.
P
Predictable
It follows rules. If every case is a judgement call, you are buying a much harder problem.
E
Entry friendly
It runs in modern systems we can integrate with, Microsoft 365 tools, a cloud based CRM or finance system.
RIPE score
0 / 8
Answer the four tests to see whether it is worth costing.
2
What would it save in staff time?
Four numbers about the process as it runs today. What comes out is the staff cost you would stop spending, before the cost of a solution.
Score five or more above to unlock the costing. Or cost it anyway.
How often it happens
Count the number of times, not the hours.
How long each one takes
Start to finish, including the chasing and the checking.
Staff cost per hour
What an hour of the person’s time costs the business, salary plus employer costs. For most Jersey office roles that lands between £30 and £60.
£
per hour
Realistically automatable
How much of the task software could take on. 70% is typical for rule-based, document-heavy work, so stick with that if you are not sure.
%
0306090
Occurrences per year
240
Time spent per occurrence
×
1.5 h
Staff cost per hour
×
£40
Cost per year today 360 hours
=
£14,400
Realistically automatable
×
70%
Staff cost saved per year 252 hours released
=
£10,080
3
How fast would building a solution pay you back?
If you have a build cost, or a quote, put it in and the payback works itself out. If not, skip this and we will indicate it in your result.
Do you know the build costs and running costs of a solution?
Build cost
One-off cost to design, build and hand over.
£
Running cost per year
Licences, hosting and support. Ten per cent of the build cost is a fair starting assumption.
£
per year
Enter the build cost and the payback works itself out.
9.6
months to pay back the build
£20,490
net saving over three years
Your result
Name a process above to start
Work through the three steps and this fills in.
Sent.
Annual figures assume 48 working weeks and 240 working days. Staff cost per hour means salary plus employer costs divided by productive hours, not the salary alone. Indicative only, not a quotation.
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